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Privacy Policy

1. Who We Are. 

1.1 Justbookitnow.com & Flame Concepts Ltd Services. 

Welcome to Justbookitnow.com! We are a ticketing and registration promotional site with an award-winning online booking system powered and owned by Flame Concepts Ltd. Through our work, we help promote online bookable events, trips, days out and travel with direct links to online bookings for fairer pricing.  
 

Justbookitnow.com's products, features and offerings are available (a) online through various Justbookitnow.com properties including without limitation, Justbookitnow.com, Justbookitnow.co.uk, Flame Concepts Phoenix system (flameconcepts.systems) ; (b) off platform, including without limitation, Bluetooth, RFID, entry management, sponsorship and marketing or distribution services; and (c) through mobile applications, webpages, application programming interfaces, and subdomains ("Applications"). (a), (b), and (c) are collectively referred to as "Justbookitnow.com Properties", ‘Flame or Flame Concepts’ properties’ sour "Services". 

1.2 Who's Who. 

When this Privacy Policy uses the term "Organiser" we mean event creators using the Services to create events for consumers using our Services (a) to consume information about, or attend, events ("Consumers"), or (b) for any other reason. Organisers, Consumers and third parties using our Services are all referred to in these Terms collectively as "Users", "you" or "your". 

Justbookitnow.com, is part of Flame Concepts limited company with its registered office at Arkle House, 31 Lonsdale Street, Carlisle, Cumbria, CA1 1BJ ("Justbookitnow.com," “Flame”, “Flame Concepts” "us," "we" or "our"). If you are resident in the EEA or Switzerland, Flame Concepts Ltd. is the responsible party with respect to Personal Data (defined below) collected through the Services.

If you have any questions or concerns at any time, please do not hesitate to contact us at the address above or by contacting us at info@flameconcepts.com 

2. Our Privacy Statement. 

2.1 Application. 

This Privacy Policy sets forth our policy with respect to information that can be associated with or which relates to a person and/or could be used to identify a person ("Personal Data") that is collected from Users on or through the Services. We take the privacy of your Personal Data seriously. Because of that, we have created this Privacy Policy. Please read this Privacy Policy as it includes important information regarding your Personal Data and other information. 

"Non-Personal Data" as used in this Privacy Policy is therefore any information that does not relate to a person and/or cannot be used to identify a person. When you interact with the Services, we may collect Non-Personal Data. The limitations and requirements in this Privacy Policy on our collection, use, disclosure, transfer and storage/retention of Personal Data do not apply to Non-Personal Data.

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3. Personal Data That We Collect. 

When you use or interact with us through the Services, we may collect Personal Data. Sometimes this will be on our own behalf and other times this will be on behalf of an Organiser using our Services to run an event. This is an important distinction for EU data protection law purposes and is explained in more detail in Section 16 below. 

3.1 All Users. 

Information you provide to us: For all Users we collect Personal Data when you voluntarily provide such information to the Services, such as when you register for access to the Services, contact us with inquiries, respond to one of our surveys or browse or use certain parts of the Services. The Personal Data we may collect includes without limitation your name, address, email address and other information that enables Users to be personally identified. 

Information we automatically collect: We also automatically collect certain technical data that is sent to us from the computer, mobile device and/or browser through which you access the Services ("Automatic Data"). This Automatic Data does not contain any personal information and is used to help us understand how users interact with our Services and how we can best improve them.  Automatic Data, includes without limitation, a unique identifier associated with your access device and/or browser (including, for example, your Internet Protocol (IP) address) characteristics about your access device and/or browser, statistics on your activities on the Services, information about how you came to the Services and data collected through Cookies, Pixel Tags, Local Shared Objects, Web Storage and other similar technologies. You can find out more information about how we use Cookies and other similar tracking technologies in our Cookie Statement. 

When you register for the Services or otherwise submit Personal Data to us, we may associate other Non-Personal Data (including Non-Personal Data we collect from third parties) with your Personal Data. At such instance, we will treat any such combined data as your Personal Data until such time as it can no longer be associated with you or used to identify you. 

3.2 Organisers. 

As an Organiser we will collect additional Personal Data from you. 

Information you provide to us: In some cases, we may collect your credit card information (e.g., your credit card number and expiration date, billing address, etc.), some of which may constitute Personal Data, to secure certain payments. In addition, if you use our payment processing services, we will collect financial information from you (e.g., your bank account information or an address) as necessary to facilitate payments and information required for tax purposes and the provision of opening a merchant account to process your online payments directly to you (e.g., your taxpayer identification number). 

Information we obtain from other sources: We may also collect or receive Personal Data from third party sources, such as third party websites, your bank, our payment processing partners and credit reporting agencies. 

3.3 Consumers. 

As a Consumer we will collect additional Personal Data from you, sometimes for our own purposes and other times on behalf of an Organiser (see Section 16 below for more information). 

Information you provide via Justbookitnow.com Properties or Applications: If you register for a paid event, you will provide financial information (e.g., your credit card number and expiration date, billing address, etc.) some of which may constitute Personal Data.  This information is not stored, used or retained by Justbookitnow.com, Flame or any of its services as to ensure maximum protection and security, all card data is handled for online payments directly through the merchant card processing suppliers (“Merchant accounts”, “Merchants” or “Card Processors”.  In addition, Organisers can set up event registration pages to collect virtually any information from Consumers in connection with registration for an Organiser's event listed on the Services. Justbookitnow.com does not control an Organiser's registration process nor the Personal Data that they collect. Personal Data collected on behalf of Organisers is provided to the Organiser of the applicable event in accordance with "How We Disclose and Transfer Your Personal Data: Organisers" below. 

Information we obtain from other sources: We may also collect or receive Personal Data from third party sources, such as Organisers, other Consumers, social media or other third party integrations, your credit card issuing bank, our payment processing partners or other third parties. 

4. How We Use Your Personal Data. 

We collect and use the Personal Data we collect in a manner that is consistent with this Privacy Policy. We may use the Personal Data as follows: 

4.1 Specific Reason. 

If you provide Personal Data for a certain purpose, we may use the Personal Data in connection with the purpose for which it was provided. For instance, if you contact us by e-mail, we will use the Personal Data you provide to answer your question or resolve your problem and will respond to the email address from which the contact came. 

4.2 Access and Use. 

If you provide Personal Data in order to obtain access to or use of the Services or any functionality thereof, we will use your Personal Data to provide you with access to or use of the Services or functionality and to analyse your use of such Services or functionality. For instance, if you supply Personal Data relating to your identity or qualifications to use certain portions of the Services, we will use that information to make a decision as to granting you access to use such Services and to assess your ongoing qualification to use such Services. 

4.3 Internal Business Purposes. 

We may use your Personal Data for internal business purposes, including without limitation, to help us improve the content and functionality of the Services, to better understand our Users, to improve the Services, to protect against, identify or address wrongdoing, to enforce our Terms of Service, to manage your account and provide you with customer service, and to generally manage the Services and our business. 

4.4 Justbookitnow.com Marketing Communications. 

Where it is in accordance with your marketing preferences where you have opted into hear from us, we may use your Personal Data to contact you in the future for our marketing and advertising purposes, including without limitation, to inform you about services or events we believe might be of interest to you, to develop promotional or marketing materials and provide those materials to you, and to display content and advertising on or off the Services that we believe might be of interest to you. See "Opt Out from Electronic Communications" below on how to opt out of Justbookitnow.com Marketing Communications. 

4.5 Organiser Emails. 

During the sign-up and ordering process, Organisers may request to use your Personal Data to contact you in the future about the event you registered for, other similar events they do or even pass your data to their chosen third party sponsors or partners – this will be in accordance with your selected marketing preferences.   The Organiser and not Justbookitnow.com is responsible for sending these emails. See "Opt Out from Electronic Communications" below on how to opt out of Organiser initiated communications. 

4.6 Aggregated Personal Data. 

In an ongoing effort to understand and serve our Users better, we often conduct research on our customer demographics, interests and behaviour based on Personal Data and other information that we have collected. This research is typically conducted on an aggregate basis only that does not identify you. Once Personal Data is in an aggregated form, for purposes of this Privacy Policy, it becomes Non-Personal Data.

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5. How We Disclose And Transfer Your Personal Data. 

5.1 No Sale. 

We are not in the business of selling your Personal Data. We consider this information to be a vital part of our relationship with you. Therefore, we will not sell your Personal Data to third parties, including third party advertisers. There are, however, certain circumstances in which we may disclose, transfer or share your Personal Data with certain third parties without further notice to you, as set forth below. 

5.2 Business Transfers. 

As we develop our business, we might sell or buy businesses or assets. In the event of a corporate sale, merger, reorganisation, dissolution or similar event, Personal Data may be part of the transferred assets. You acknowledge and agree that any successor to or acquirer of Justbookitnow.com (or its assets) will continue to have the right to use your Personal Data and other information in accordance with the terms of this Privacy Policy. 

5.3 Parent Companies, Subsidiaries and Affiliates. 

We may also share your Personal Data with our parent companies, subsidiaries and/or affiliates for purposes consistent with this Privacy Policy. Our parent companies, subsidiaries and affiliates will be bound to maintain that Personal Data in accordance with this Privacy Policy. 

5.4 Agents, Consultants and Service Providers. 

We may share your Personal Data with our contractors and service providers who process Personal Data on behalf of Justbookitnow.com to perform certain business-related functions. These companies include our marketing agencies, database service providers, backup and disaster recovery service providers, email service providers and others. When we engage another company to perform such functions, we may provide them with information, including Personal Data, in connection with their performance of such functions. 

5.5 Organisers. 

When you purchase tickets to, register for or donate to an event through the event web or booking page, or through a related fundraising page on the Services, we provide the Personal Data entered on the applicable event or related fundraising page to the Organisers of such event or related fundraising page. For fundraising pages, we may provide your Personal Data both to the Organiser charity of the fundraising page and the Organiser of the event to which the fundraising page is linked. In some instances, an Organiser may appoint a third party, which may or may not be affiliated with the Organiser, to create an event or fundraising page on its behalf (we call these third parties ("Third Party Organisers"). We are not responsible for the actions of these Organisers, or their Third Party Organisers, with respect to your Personal Data. It is important that you review the applicable policies of the Organisers, and if applicable and available, their appointed Third Party Organisers, of an event (and the related fundraising page, if applicable) before providing Personal Data or other information in connection with that event or related fundraising page. 

Similarly, if you are a member of an Organiser's organisation within Justbookitnow.com, your Personal Data will be available to the Organiser and shared with those Third Party Organisers granted permission by the Organiser to view all members of the Organiser's organisation. 

5.6 Facebook and Other Third Party Connections. 

You can connect your Justbookitnow.com account to your accounts on third party services like Facebook, in which case we may collect, use, disclose, transfer and store/retain information relating to your account with such third party services in accordance with this Privacy Policy. For example, if you connect with Facebook, we store your Facebook id, first name, last name, email, location, friends list and profile picture and use them to connect with your Facebook account to provide certain functionality on the Services, like recommending events that your Facebook friends are interested in and sharing the events you are interested in, or attending, with certain groups of people like your Facebook friends. 

5.7 Legal Requirements. 

We may disclose your Personal Data if required to do so by law in order to (for example) respond to a request from law enforcement, a court or a government agency (including in response to public authorities to meet national security or law enforcement requirements), or in the good faith belief that such action is necessary to (a) comply with a legal obligation, (b) protect or defend our rights, interests or property or that of third parties, (c) prevent or investigate possible wrongdoing in connection with the Services, (d) act in urgent circumstances to protect the personal safety of Users of the Services or the public, or (e) protect against legal liability. 

6. How We Store Your Personal Data. 

We may store Personal Data itself or such information may be stored by third parties to whom we have transferred it in accordance with this Privacy Policy. We take what we believe to be reasonable steps to protect the Personal Data collected via the Services from loss, misuse, unauthorised use, access, inadvertent disclosure, alteration and destruction which includes encryption and keeping your data secure during purchase/form completion by using an encryption certificate (green padlock on the browser).   However, no network, server, database or Internet or e-mail transmission is ever fully secure or error free. Therefore, you should take special care in deciding what information you send to us electronically outside of a secure form when registering for an event. Please keep this in mind when disclosing any Personal Data.

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7. How You Can Access, Update, Correct or Delete Your Personal Data. 

You can request access to some of your Personal Data being stored by us. You can also ask us to correct, update or delete any inaccurate Personal Data that we process about them. 

If you are a registered User, you can exercise these rights by logging in and visiting the My Account page. Both registered and unregistered Users may also exercise these rights by contacting us directly by email or at the address specified below. 

If a Consumer initiates a data deletion request, Justbookitnow.com is authorised to delete or anonymize Personal Data of the requesting Consumer from the Services even if that means removing its availability to the Organiser through the Services. However, if you are a Consumer, you understand that even if Justbookitnow.com deletes or anonymizes your Personal Data upon your request or pursuant to this Policy, your Personal Data may still be available in the Organiser's own databases if transmitted to the Organiser prior to Justbookitnow.com receiving or taking action on any deletion or anonymization activity. 

We will consider and respond to all requests in accordance with applicable law. 

8. How Long We Retain Your Personal Data. 

We may retain your Personal Data as long as you are registered to use the Services. You may close your account by contacting us. However, we may retain Personal Data for an additional period as is permitted or required under applicable laws. Even if we delete your Personal Data it may persist on backup or archival media for an additional period of time for legal, tax or regulatory reasons or for legitimate and lawful business purposes.

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9. Cookies, Pixels Tags, Local Shared Objects, Web Storage And Similar Technologies. 

Please refer to our Cookie Statement for more information about our use of cookies and other similar tracking technologies. 

10. Your Choices. 

You have several choices available when it comes to your Personal Data: 

10.1 Limit the Personal Data You Provide. 

You can browse the Services without providing any Personal Data (other than Automatic Data to the extent it is considered Personal Data under applicable laws) or with limiting the Personal Data you provide. If you choose not to provide any Personal Data or limit the Personal Data you provide, you may not be able to use certain functionality of the Services. For instance, in order to buy tickets as an Consumer, your name and email address will be required by the Organiser. 

10.2 Opt Out from Electronic Communications. 

(a) Justbookitnow.com Marketing Communications. 

Where it is in accordance with your marketing preferences, Justbookitnow.com may send you electronic communications marketing or advertising the Services themselves or events on the Services, to the extent you have registered for the Services or purchased a ticket and/or registration to an event listed on the Services. You can also "opt out" of receiving these electronic communications by clicking on the "Unsubscribe" link at the bottom of any such electronic communication or by ‘manage preferences’ on any email.

(b) Organiser Initiated Communications. 

Organisers may use email tools to send electronic communications to those on their email subscription lists, including Consumers who have registered for their events on the Services in the past. Although these electronic communications are sent from using our or other(s) system, Justbookitnow.com does not determine the content or the recipients of these electronic communications. Organisers are required to use our email tools only in accordance with all applicable laws.

(c) Social Notifications. 

If you connect your Facebook account or sign up for other social media integrations whose product features include social notifications (i.e., updates on what your friends are doing on the Services), you will receive these social notifications. You can manage these social notifications by toggling your social settings to private or disconnecting such integration. 

(d) Transactional or Responsive Communications. 

Certain electronic communications from Justbookitnow.com are responsive to your requests. For instance, if you are a Consumer, we must email you your ticket or registration on behalf of the Organiser when you purchase such ticket or registration. As a further example, if you email our customer support department, we will return your email. Notwithstanding any unsubscribe election that you have made, you will still receive these transactional or responsive emails.

(e) Retention. 

It may take up to forty-eight (48) working hours for us to process an unsubscribe request. Even after you opt out of all electronic communications, we will retain your Personal Data in accordance with this Privacy Policy, however, we will no longer use it to contact you. However, Organisers who have received your Personal Data in accordance with this Privacy Policy may still use that Personal Data to contact you in accordance with their own privacy policies, but they may not use our system to do so. 

10.3 Do Not Track. 

We currently do not participate in any "Do Not Track" frameworks that would allow us to respond to signals or other mechanisms from you regarding the collection of your Personal Data.

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11. Exclusions. 

11.1 Personal Data Provided to Others. 

This Privacy Policy does not apply to any Personal Data that you provide to another User or visitor through the Services or through any other means, including to Organisers on event pages or information posted by you to any public areas of the Services. 

11.2 Third Party Links. 

This Privacy Policy applies only to the Services. The Services may contain links to other websites not operated or controlled by us (the "Third Party Sites"). The policies and procedures we described here do not apply to the Third Party Sites. The links from the Services do not imply that we endorse or have reviewed the Third Party Sites. We suggest contacting those sites directly for information on their privacy policies. 

12. Children - Children's Online Privacy Protection Act 

We do not knowingly collect Personal Data from children under the age of thirteen (13). If you are under the age of thirteen (13), other than very specifically requested for your attendance at or participation of an Organisers event.  This data is limited in its collection, if any, and is only for use for the event.  If you are in doubt, please contact us or the organiser.  We encourage parents and legal guardians to monitor their children's Internet usage and to help enforce our Privacy Policy by instructing their children never to provide Personal Data through the Services without their permission. If you have reason to believe that a child under the age of 13 has provided Personal Data to us through the Services, please contact us and we will endeavour to delete that information from our databases.

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13. Changes To This Privacy Policy. 

The Services and our business may change from time to time. As a result, at times it may be necessary for us to make changes to this Privacy Policy. We reserve the right, in our sole discretion, to update or modify this Privacy Policy at any time (collectively, "Modifications"). Modifications to this Privacy Policy will be posted to the Site with a change to the "Updated" date at the top of this Privacy Policy. In certain circumstances Justbookitnow.com may, but need not, provide you with additional notice of such Modifications, such as via email or with in-Service notifications. Modifications will be effective thirty (30) days following the "Updated" date or such other date as communicated in any other notice to you. 

Please review this policy periodically, and especially before you provide any Personal Data. This Privacy Policy was updated on the date indicated above. Your continued use of the Services following the effectiveness of any Modifications to this Privacy Policy constitutes acceptance of those Modifications. If any Modification to this Privacy Policy is not acceptable to you, you should cease accessing, browsing and otherwise using the Services.

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14. Dispute Resolution. 

If you have a complaint about Justbookitnow.com's privacy practises you should write to us at: 

Justbookitnow.com, c/o Flame Concepts Ltd, Unit 5D Lakeland Business Park, Cockermouth, Cumbria, CA13 0QT, or by email. We will take reasonable steps to work with you to attempt to resolve your complaint. 

15. EEA, SWITZERLAND AND UK ONLY 

The EU General Data Protection Regulation (GDPR) 

In May 2018, a new data privacy law known as the EU General Data Protection Regulation (or the "GDPR") becomes effective. The GDPR requires Justbookitnow.com and Organisers using the Service to provide Users with more information about the processing of their Personal Data. 

Here is what you need to know: 

Legal grounds for processing your Personal Data 

The GDPR requires us to tell you about the legal ground we're relying on to process any Personal Data about you. The legal grounds for us processing your Personal Data for the purposes set out in Section 4 above will typically be because: 

• you provided your consent; 
• it is necessary for our contractual relationship; 
• the processing is necessary for us to comply with our legal or regulatory obligations; and/or 
• the processing is in our legitimate interest as an event organising and ticketing platform (for example, to protect the security and integrity of our systems and to provide you with customer service, etc.). 

Transfers of Personal Data 

As Justbookitnow.com and its services through Flame Concepts Ltd is a global company, we may need to transfer your Personal Data outside of the country from which it was originally provided but it is retained and protected within the EEA/EU.

Personal Data retention 

We retain your Personal Data for as long as necessary to provide you with our Services, or for other important purposes such as complying with legal obligations, resolving disputes, and enforcing our agreements. 

If you have an account with us, we will typically retain your Personal Data for a period of 90 days after you have requested that your account is closed or if it's been inactive for 7 years. 

Your rights. 

Data protection law provides you with rights in respect of Personal Data that we hold about you, including the right to request a copy of the Personal Data, request that we rectify, restrict or delete your Personal Data, object to profiling and unsubscribe from marketing communications. 

For the most part, you can you can exercise these rights by logging in and visiting the My Account page or changing the "cookie settings" in your browser (see our Cookie Statement for more information). If you can't find what you're looking for in the My Account page, please contact us using the contact information set out in Section 15 above. Please note that requests to exercise data protection rights will be assessed by us on a case-by-case basis. There may be circumstances where we are not legally required to comply with your request because of the laws in your jurisdiction or because of exemptions provided for in data protection legislation. 

If you have a complaint about how we handle your Personal Data, please get in touch with us as set forth in Section 15 to explain. If you are not happy with how we have attempted to resolve your complaint, you may contact the relevant data protection authority. 

Justbookitnow.com as a data controller and a data processor 

EU data protection law makes a distinction between organisations that process Personal Data for their own purposes (known as "data controllers") and organisations that process personal data on behalf of other organisations (known as "data processors"). If you have a question or complaint about how your Personal Data is handled, these should always be directed to the relevant data controller since they are the ones with primary responsibility for your Personal Data. 

Justbookitnow.com may act as either a data controller or a data processor in respect of your Personal Data, depending on the circumstances. 

For example, if you create an account with us to organise your events, Justbookitnow.com will be a data controller in respect of the Personal Data that you provide as part of your account. We will also be a data controller of the Personal Data that we have obtained about the use of the Applications or Justbookitnow.com Properties, which could relate to Organisers or Consumers. We use this to conduct research and analysis to help better understand and serve Users of the Services as well as to improve our platform and provide you with more targeted recommendations about events we think may be of interest to you. 

However, if you register for an event as a Consumer, we will process your Personal Data to help administer that event on behalf of the Organiser (for example, sending confirmation, promotional and feedback emails, etc.) and to help the Organiser target, and understand the success of, their event and event planning (for example, providing event reports, using analytics to gain insights into the effectiveness of various sales channels, etc.). In these circumstances, Justbookitnow.com merely provides the "tools" for Organisers; Justbookitnow.com does not decide what Personal Data to request on registration forms, nor is it responsible for the continued accuracy any Personal Data provided. Any questions that you may have relating to your Personal Data and your rights under data protection law should therefore be directed to the Organiser as the data controller, not to Justbookitnow.com.